Meeting 15th May 2023
Notice of the Annual Parish Meeting
Edingale Village Hall on Monday 15th May 7.15 pm
followed by the Annual Meeting of Edingale Parish Council at 8pm
A G E N D A
1. To approve the Minutes of the Annual Parish Meeting held on 5th May 2022.
2. To receive reports from village organisations.
3. To receive questions, comments and suggestions from residents.
Signed
J.Startin
Chair of Edingale Parish Council
Agenda
ANNUAL MEETING OF EDINGALE PARISH COUNCIL
Monday 15th May 2023 – 8 pm
at Edingale Village Hall
AGENDA
65/23 To appoint a Chair. To receive the Chair’s Declaration of Acceptance of Office.
66/23 To receive and approve Apologies.
67/23 To receive Members’ Declarations of Acceptance of Office and Registers of Interests.
68/23 To receive any Declarations of Interests.
69/23 To approve the draft Minutes of the Meeting of 3rd April 2023.
70/23 To receive the Clerk’s Report.
71/23 To consider any Planning matters.
72/23 To review and approve Standing Orders and Financial Regulations.
73/23 To review assets and financial risk assessment.
74/23 To review other Parish Council policies.
75/23 To consider renewal of the Parish Council’s insurance.
76/23 To consider HS2 funding.
77/23 To receive an update on the Best Kept Village Community Competition.
78/23 To consider changes to the bank and building society mandates
79/23 To receive Councillors’ Reports.
80/23 To receive Correspondence.
81/23 To receive a Financial Report
82/23 To approve payments on the Payment Schedule.
Date of next meeting (Monday 5th June).
Minutes
Annual Parish Meeting
Location: Edingale Village Hall
Date: Monday 15th May 2023
Time: 7.15 pm
Minutes
Present: Cllr Startin (Chair), Cllrs Baughen, Cliffe, Mason, Meikle, Purkess, Sivieri.
Headteacher and Deputy of Mary Howard School, Rachel Mills and Jo Bennett
Chair of Edingale Village Hall Committee, Jon Wells
Mrs M. Jones (Clerk) and 4 members of the public.
1. To approve the Minutes of the Annual Parish Meeting of 5th May 2022.
Approved
2. To receive reports from village organisations.
Mary Howard School – Miss Mills had recently taken over as Executive Head of the Mease Federation. She was enjoying the role and was working on improving the facilities in this lovely school where the behaviour of the children was outstanding. The main concern was on attracting new families to the school, as numbers were expected to be lower this year, and the Parish Council discussed how it could help to spread the word in the community about the school. The children would join in with local events if invited, such as Best Kept Village and the Summer Show. Miss Mills and Miss Bennett were thanked for coming to the meeting.
Edingale Village Hall – Mr Wells explained that the Village Hall had held its 51st AGM, its mission was to maintain the Hall and park, to provide events and activities to benefit the community. He thanked all who had volunteered their time over the last year; the events committee had been very effective and had worked hard to organise the Summer Show, Open Gardens, Theme Nights, Chaps Nights and family pub nights.
Rising energy costs were a problem, solar panels had been fitted to help and the Parish Council were thanked for paying half the cost. Grants had been obtained for kitchen equipment and to pay for the Coronation event, which had been a fantastic village occasion.
The Parish Council would be asked to fund a scheme to refurbish the toilet area.
Mr Wells thanked the Committee Members who worked very hard and asked that any negative comments should be directed to him or put in writing. He said it had been a good year.
Cllr Startin thanked everyone for what they had done.
3. To receive questions, comments and suggestions from residents.
A resident asked about the rewilding area beyond the zip wire in the park, and how they could help improve this. The Village Hall Committee would be happy for volunteers to take it in hand, and the Parish Council would appreciate regular reports on what had been done. Cllrs Mason and Meikle would follow up on this suggestion with the resident.
MINUTES OF PARISH COUNCIL MEETING
Annual Meeting of the Parish Council
held on Monday 15th May 2023
8 pm, at Edingale Village Hall
Members present:
Cllrs Startin (Chair), Baughen, Cliffe, Maskery, Mason, Meikle and Sivieri
Present: Clerk, Mrs Jones, 3 members of the public
65/23 To appoint a Chair. To receive the Chair’s Declaration of Acceptance of Office
Cllr Startin was nominated by Cllr Mason, seconded by Cllr Meikle and appointed as Chair unanimously. His Declaration of Acceptance of Office was signed.
Cllr Startin welcomed the new Council members, Cllr Baughen and Cllr Sivieri. He thanked the previous Cllrs, Mr Dhillon and Mr Lacey, for their service on the Parish Council.
66/23 To receive and approve Apologies
None, all present.
67/23 To receive Members’ Declarations of Acceptance of Office and Registers of Interests
All members completed and signed the Declarations and Registers of Interests.
68/23 To receive any Declarations of Interests None given.
69/23 To approve the draft Minutes of the Meeting of 3rd April 2023. The draft Minutes were approved and signed.
70/23 To receive the Clerk’s Report
Elections – Lichfield District Cllr Bennion had been elected to replace Cllr Yeates.
Cllr training had been booked for new Cllrs. The deadline for the return of expenses form was 1st June, all Cllrs had completed these with a nil entry.
Tree surgery – the work was now done and invoice awaited.
Chetwynd Bridge – no further update. Information on Walton Bridge would be forwarded to Cllrs.
Highways – work had been done at the Mease bridge in Croxall by Staffordshire County Council. Lichfield District Council had put no fly tipping signs at two laybys in Harlaston Road.
Solar panels – work was due this week to install the battery.
71/23 To consider any Planning matters.
20/00647/OUT Land adjacent to Walton House: updated application details had been received. The Parish Council had previously objected and the concerns raised remained. It was RESOLVED to object.
72/23 To review and approve Standing Orders and Financial Regulations. Approved.
73/23 To review Assets and Financial Risk Assessment. Approved.
74/23 To review other Parish Council policies. The Data Protection Policy and Health and Safety Policy were approved. The Code of Conduct would be reviewed at a future meeting.
75/23 To consider renewal of the Parish Council’s insurance. Approved.
76/23 To consider HS2 funding
The area was unlikely to meet the criteria for funding and the Village Hall’s grant finder would look at other options.
77/23 To consider Best Kept Village Community Competition
Cllr Meikle said that the Judges had visited Edingale on 1st May and feedback was positive. A second visit could take place in early June. He thanked everyone for their help and said that the village looked very tidy.
78/23 To consider changes to the bank and building society mandates It was RESOLVED to remove Cllr Dhillon as a signatory on the Cooperative bank accounts and to add Cllr Sivieri.
Cllr Dhillon would be removed as a signatory on the Buckinghamshire Building Society account.
79/23 To receive Councillors’ Reports
Cllr Mason reported on several matters:
The taxi service had now closed as there were not enough passengers, this would be advertised to let everyone know.
The barrels had now been planted.
He had replaced a rail at the children’s hut in the play park which had been installed in memory of Norah Mason and would paint the structure in the autumn.
The walls around the pump were in a poor condition, could the Council consider repairs to this? It would be considered on the next agenda.
The request for funding for plans for Village Hall improvements should also be on the next agenda, Cllr Maskery would find out an indicative cost.
The Trent River Trust had organised a walk through Pingle Meadow to the River Mease which had been very informative, and very successful with around 40 people attending.
Cllr Meikle had asked for a discussion to take place at the next meeting about setting up a village Nature Trail.
Cllr Startin noted the sad death of Gordon Dale who with his wife Josie had contributed so much to the village on the Parish Council, Holy Trinity Parochial Church Council and Village Hall Committee. This had recently been recognised by the awarding of a B.E.M. and he would be very much missed for all he had done for Edingale over many years.
80/23 To receive Correspondence
SPCA bulletins
Lichfield District Council, elections information
CPRE newsletters and updates
Trent Rivers Trust volunteering leaflet
81/23 To receive a Financial Report
The bank reconciliation stood at £23,395.87
It was RESOLVED to approve the report. See appendix 1.
82/23 To approve payments on the Payment Schedule.
Staff costs; salary, expenses, pension and PAYE, £521.56
Acorn Taxi – April, £146.88
Village Gardeners, mowing £566.48
Gallaghers, insurance premium £419.92
Louise Maskery, reimburse solar battery deposit £1438.50
Anthony Mason, 60.88
It was RESOLVED to approve the payments; Cllr Maskery would authorise these as Cllr Startin was currently unable to log on to the bank account.
Date of next meeting
Monday 5th June 2023. The meeting closed at 9 pm.
Appendix 1 Financial Report
(a) Bank rec.
Bank Reconciliation Current
Balance bf 9,995.92 Cooperative
less payments 2,488.33 Community Acc.
Plus receipts 15,888.28
Total 23,395.87 23,395.87
Receipts – £175 taxi donation; Lichfield District Council £82.15 CIL payment, £15,500 precept; HMRC VAT reclaim £131.13
(b) Capital funds
Capital Funds
Cooperative Buckinghamshire Cambridge TOTAL CAPITAL
14 Day account Bond Council Saver
1.28% 3% 1.25%
16,200.16 43,992.01 5,643.91 65,836.08
Received interest
89.04
(c) Earmarked funds
Resolve to earmark £82.15 CIL payment
Resolve to earmark £65,836.9 as funds to be spent on assets to benefit Edingale